Your search for a Microsoft Whiteboard alternative ends here

Microsoft Whiteboard is tightly integrated with Microsoft 365 and Teams, making it a natural choice for organizations already embedded in the Microsoft ecosystem. It offers inking tools, templates, sticky notes, and the ability to embed whiteboards directly into Teams meetings. The tight integration means your whiteboards live alongside your documents, spreadsheets, and presentations within the same platform. However, this deep integration also means that Microsoft Whiteboard is difficult to use outside of the Microsoft ecosystem.

Microsoft Whiteboard is best suited for organizations that have already invested in Microsoft 365 and use Teams as their primary communication tool. If your entire team is on Microsoft accounts and you regularly collaborate within Teams meetings, the built-in whiteboard functionality is convenient. For anyone outside that ecosystem — freelancers, small teams, educators, or mixed-platform groups — the requirement for a Microsoft account creates an unnecessary barrier.

Jotboard is a standalone tool that anyone can use without needing a specific account or software subscription. Guests can join a board without signing up, making it easy to collaborate with clients, students, or anyone outside your organization. The interface is clean and focused on what matters: sticky notes, pens, shapes, text boxes, images, and backgrounds on an intuitive slide-based canvas. With real-time collaboration, Google sign-in, PDF import and export, and unlimited free boards, Jotboard delivers a simpler, more accessible whiteboarding experience at a fraction of the cost.