The best online whiteboard for meetings

Set a Visual Agenda

Start every meeting with a clear structure by preparing slides in advance. Dedicate the first slide to the agenda, listing topics with text boxes or sticky notes. As the meeting progresses, move through slides one at a time so everyone knows what is being discussed and what is coming next. This slide-based approach prevents the conversation from wandering and gives participants a visual anchor. You can also add images, diagrams, or imported PDF documents to any slide so that reference materials are right where the discussion happens, not buried in an email thread.

Capture Notes and Ideas in Real Time

Invite all meeting participants to the board so they can contribute directly. Use sticky notes for quick ideas, text boxes for longer notes, and the pen tools to sketch diagrams or workflows on the spot. Because everything updates in real time, remote attendees see changes the moment they happen — there is no lag between what is said and what is written down. This is especially valuable for hybrid and fully remote meetings where a shared visual space replaces the physical conference room whiteboard.

Walk Away with Clear Action Items

At the end of the meeting, dedicate a final slide to action items. List each task with an owner and a deadline using text boxes or sticky notes. Because the board is persistent, everyone can revisit it after the meeting to check what was agreed. Export the board as a PDF and share it as meeting notes, or simply send the board link so participants can refer back to the original. The free plan supports up to five collaborators, which covers most small team meetings. For larger groups, the paid plan at four dollars a month removes the limit entirely.

Get started with Jotboard for free and see how it works for meetings.