The best online whiteboard for project planning

Break Down Projects into Manageable Pieces

Every project starts with a big picture that needs to be divided into concrete, actionable tasks. Jotboard gives your team a shared whiteboard where you can lay out the full scope of a project and then break it apart visually. Use sticky notes to represent individual tasks, group them with shapes to define workstreams or milestones, and draw arrows to show dependencies between items. The freeform canvas means you are not constrained by rows and columns; you can organize your plan in whatever way makes the most sense for your project, whether that is a flowchart, a mind map, or a simple categorized list.

Map Timelines and Track Progress

Jotboard’s slide-based interface is a natural fit for projects that unfold in phases. Dedicate a slide to each phase, sprint, or month, and populate it with the tasks, owners, and deliverables for that period. As the project progresses, update sticky notes with status changes, add new notes for emerging tasks, or move items between slides when timelines shift. Because the entire team can edit the board in real time, project plans stay current without anyone needing to chase updates through emails or chat messages. You can also import existing planning documents as PDFs and annotate them directly on the board.

Align Your Team Around a Single Source of Truth

Misalignment is one of the biggest risks in project planning, and it usually happens when information is scattered across multiple tools and documents. Jotboard gives your team one visual workspace where the plan lives, decisions are recorded, and questions are answered. Share a link to the board and everyone, from stakeholders to individual contributors, sees the same picture. Use text boxes for notes and context, images for reference materials, and sticky notes for tasks and ideas. After a planning session, export the board as a PDF to distribute a snapshot. The free plan supports up to five collaborators, and the paid plan at four dollars a month opens the board to your entire team.

Get started with Jotboard for free and see how it works for project planning.